Students - Exemption from the USI
If you have a genuine personal objection to being assigned a USI you can apply to the Student Identifiers Registrar for an exemption.
To apply for an exemption, you must complete a Commonwealth Statutory Declaration and send it to the Registrar at the following address:
Student Identifiers Registrar
C/- Department of Education and Training
GPO Box 9880
Canberra ACT 2601
You need to state briefly in the Statutory Declaration the reason why you object to being assigned a USI. It is entirely up to you what reason you choose to provide.
You must include all the information required in the Statutory Declaration, which you must sign before an authorised witness. The list of authorised witnesses is included in the Statutory Declaration form. You must not change the template as it is a legislative requirement.
You should note that if you do not provide all the information required in the Statutory Declaration form, your application for exemption will be rejected and you will be asked to submit another complete Statutory Declaration if you still want to be considered for an exemption from the USI.
You need to lodge your application for an exemption from the USI in the form of a Statutory Declaration because the Registrar is required by law to be satisfied that an individual has a genuine personal objection to being assigned a USI. As Registered Training Organisations are not permitted by law to issue a Vocational Education Training (VET) qualification or statement of attainment to individuals who do not have a USI unless they have been exempted, it is essential for you to establish your identity. As your details will not be stored in the USI Registry System it is necessary for you to establish your identity by means of a Statutory Declaration to verify your identity.
The Statutory Declaration also explains that you will not be able to request a transcript showing your training unless you have a USI.
The Registrar will assess the information you include in the Statutory Declaration. If the Registrar approves your request for an exemption, you will be mailed a notice confirming that you have been exempted from the USI. This notice will include your name and the place and date of birth you included in the Statutory Declaration.
You will need to show the original signed version of this notice to your training organisation, so that they can lawfully issue a VET qualification in the name shown on the Statutory Declaration without the need for a USI. It is essential that you indicate a mailing address in the Statutory Declaration to which you want the confirmation of exemption to be sent. You can also request an electronic copy at the same time.
Training Organisations - Exemptions from reporting the USI
The USI initiative does not apply to any Vocational Education and Training (VET) qualification or statement of attainment completed before 1 January 2015.
If the student has been granted an individual exemption from the USI by the Student Identifiers Registrar, you will not need to collect a USI in order to issue them with a VET qualification or statement of attainment. If you are concerned about the validity of an individual exemption document or if you require further assistance please contact us.
International students who are enrolled with an Australian training organisation but are not in Australia while undertaking their training do not require a USI in order to receive a VET qualification or statement of attainment. However, training organisations will still be required to submit AVETMISS compliant data in respect of their offshore international students.
Exemptions from the USI initiative and how to apply for them are set out in Section 5 of the National VET Data Policy. Exemptions relate to:
instances where the reporting of the training would conflict with defence or national security legislation and/or could jeopardise the security or safety of defence, border protection, customs, national security or police personnel
the provision of emergency or safety related services to the Australian community where the training organisation is registered as a charity with the Australian Charities and Not-For-Profits Commission and provides volunteers, employees, contractors or other students with nationally recognised training for which it receives no payment and the ability of the RTO to provide services to the community may be adversely impacted if it was required to collect and submit data compliant with AVETMISS for the National VET Provider Collection on all students.
Where an exemption applies, training organisations will be able to issue a VET qualification or statement of attainment to students without obtaining their USI and will not be required to include a USI in respect of those students in any submission of Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) compliant data to the National VET Provider Collection.
If you are delivering exempted training you are required to inform your students that their training will not appear on their USI Transcript. However, if the student proivdes a USI and you come within the scope of Section 5.5 of the National VET Data Policy, the exemption does not apply and you must report AVETMISS compliant data.
You can also view a table summarising the exemptions.