There are two ways for accessing the USI Registry System:
- via the Organisation Portal
- using a system-to-system web service connection
Access the USI Registry System through the Organisation Portal
Training organisation staff can access the USI Registry System directly using the Organisation Portal with a standard AUSkey. Staff can then process one-on-one transactions and create, collect, verify or view USIs.
Access the USI Registry System using system-to-system web services connection
Training organisation staff can access the USI Registry System from their own Student Management System (SMS) using web services. This method allows a more seamless integration with other business processes and for easier management of large student numbers.
If your organisation has a single ABN and multiple OrgCodes, an access form needs to be submitted for each training organisation, as defined by OrgCode when requesting access to web services and accepting the terms and conditions of use.
Your SMS developer will need to implement this connection process using the specifications and processes on the System Developers page.
Nominate a USI Contact
Organisations should nominate a USI contact person to ensure important updates about the USI are received and actioned by your organisation.
Note: the contact person will be unique and needs to be identified even if you have nominated a contact for your training.gov.au account.
Access control for the USI Registry System
Automatic access to the USI Registry System is controlled by three factors – your RTO number on TGA , your ABN and your organisation’s AUSkey. It is important that:
- your organisation’s details are accurate on training.gov.au,
- your ABN is current
- your organisation has an AUSkey
To request access to the USI Registry System please complete the System Access Request form.
Note:the expected length of time to process your form is 10 working days.
How the AUSkey works
AUSkey is a whole of government authentication and authorisation service. AUSkey identifies a business user that access government online services on behalf of a business. The USI Registry System uses AUSkey to provide a common secure login credential.
An AUSkey is required whether using the organisation portal or system-to-system web services.
Often your AUSkey Associate is located in your HR or Finance area or head of your organisation.
Types of AUSkeys
How you choose to connect to the USI Registry System will dictate the type of AUSkey required.
A Standard AUSkey is required for this option or you can use your myGov username and password to access the USI Registry System, by linking your myGov credentials to the ABN of your organisation as mentioned below.
See the Australian Business Register’s website https://abr.gov.au/AUSkey for additional information on AUSkeys.
Web Services – Your Student Management System connects directly to the USI Registry System
A Device AUSkey is required for this option, see the Australian Business Register’s website https://abr.gov.au/AUSkey for additional information on AUSkeys
An AUSkey can be requested from the Australian Business Register (ABR) free of charge. To be eligible for an AUSkey, your business must have an Australian Business Number (ABN).
For detailed information on AUSkey including how to register for, install and use an AUSkey, visit the Australian Business Register website.
For more information on troubleshooting AUSkey problems visit the Technical Help Desk on the ATO website
Tips for AUSkeys
Your organisation probably has an AUSkey Associate – who is usually the most senior person within your organisation - such as your CEO or head financial representative. The Associate initiates contact between your organisation and the Australian Business Register (ABR). Once your organisation has established your credentials with the ABR the Associate may appoint AUSkey administrators within your organisation. At a minimum you need one AUSkey administrator, however it is preferable for you to have two or more depending on the size of your organisation.
The primary contact for day-to-day operations is your AUSkey Administrator.
The AUSkey Administrator will issue:
- a device AUSkey when using system-to-system web services
- standard AUSkeys when accessing the USI Registry System via the USI Organisation Portal.
Users in organisations issued with an AUSkey will receive an activation link and set up instructions. You may need assistance from your organisation’s ICT support staff during the set up process.
Organisations may also create additional AUSkey Administrators if they wish to delegate responsibility to users for functions relating to the USI and this can enable organisations to have specific USI AUSkey administrators.
If your organisation is an RTO listed on training.gov.au and you already have an AUSkey, you automatically have access to the USI Organisation Portal.
Organisations already issued with an AUSkey are still required to complete the USI System Access Request form. This will allow organisations to:
- add a dedicated USI email address to receive USI information and notifications
- add your organisation name to allow your students to select when they give you permission to view their USI accounts.
The AUSkey service allows organisations to use the Self Service Authorisation (SSA) to set up permissions and limit which users can access the USI Registry System. See the Organisations User Guide for more information see Appendix 3 in the User Guide
For current status of web browser compatibility, check the ABR's AUSkey browser compatibility table.
For more information on troubleshooting AUSkey problems visit the Technical Help Desk on the ATO website.
Access to the USI Organisation Portal using myGov credentials
myGov is an alternative to AUSkey, allowing authorised individuals to connect an ABN to their personal myGov account. The benefits of using myGov include:
- the ability to access USI Registry System – Organisation Portal, anywhere, anytime, from any device
- addresses AUSkey usability issues (including portability and compatibility with some browsers), and
- provides a single login for the management of personal and business affairs
To be able to connect the organisation’s ABN to their myGov account, users must already have an AUSkey for the organisation.
Details of how to Manage ABN Connections (MAC) and link a myGov account can be found here: https://abr.gov.au/General-information/Manage-ABN-Connections/