Welcome to the USI Beta site! This site will replace the current USI.gov.au soon. Explore and tell us what you think. 

Registered Training Organisation reporting requirements

Understand RTO reporting requirements including collecting, verifying, reporting and quarterly compliance.

Collecting and reporting your students’ USIs is a requirement under Commonwealth legislation and a condition of your registration.

Registered Training Organisations (RTOs) must report annually, or choose to report quarterly, on fee for service training directly to the National VET Provider Collection.

Reporting quarterly benefits students who will have their USI VET transcript updated more frequently.

Providers must report USI's for:

  • new students
  • pre-enrolled students
  • continuing students
  • school students completing nationally recognised training.

Unless you have received an exemption from your VET Regulator, RTOs are required to:

  • collect a USI from each student
  • verify a USI supplied by a student
  • ensure a student has a valid USI before issuing a qualification or statement of attainment for any nationally recognised training
  • ensure the security of USIs and related documentation
  • destroy any personal information which you have collected solely for the purpose of creating a USI on behalf of a student
  • adhere to all USI legislative requirements.

We strongly recommend that you create or collect and verify USIs at the time of enrolment. This can save time if you need to confirm details with the student later on.

To meet your requirements, you must have access to the USI Organisation Portal. Alternatively, access the USI Registry System using the web services interface with a Student Management System.

Missing USIs for RTOs

Leaving the USI field blank when you submit your training information will trigger a warning or error (depending on other conditions) within the AVETMISS Validation Software (AVS). State Training Authorities and Regulators monitor the percentage of missing USIs for RTOs. 

If you have requested a USI for a student and followed up without success, you must leave the field blank. We recommend you keep a record of the attempts made to contact the student. Creating or collecting and verifying USIs at enrolment and following up quickly with students without a USI is the best way to avoid reporting issues.

Credit transfers and USI VET transcripts

Standard 3.5 of the Standards for RTOs 2015 identifies the requirements for the acceptance and provision of credit transfers to students.

A VET transcript can be used as evidence for the assessment of credit transfers for units of competency and/or modules (unless licencing or regulatory requirements prevent this).

Further support

Legislation

Guides and Frameworks

Did you find the information you were looking for on this page?

Acknowledgement of Country

We acknowledge the Traditional Owners and Custodians of Country throughout Australia and their continuing connections to land, sea and communities. We pay our respects to them, their cultures and their Elders; past, present and emerging.