Connecting to the USI Registry System

Learn about what is required for your organisation to connect to the USI Registry System and the functions available.

There are 2 ways to connect, either via the:

Organisation Portal (recommended for managing small numbers of students). To log in you will need a Digital ID (e.g. myID) and RAM.
Web Services integration of Student Management System (SMS) (recommended for managing large numbers of students). This requires Machine to Machine (M2M) authentication.

Organisation Portal

Access the organisation portal.

SMS integration

Understand the requirements to integrate with the USI Registry System.

Functions available in the USI Registry System

Functions available in the USI Registry System depends on the type of organisation connecting.

The table below summarises the functions available for:

Function	RTO	VAB	VRB	HEP	TAC
Create USI	✅	✅	❌	✅	✅
Use DVS override	✅	✅	❌	✅	✅
Verify USI	✅	✅	✅	✅	✅
Bulk verify	✅	✅	✅	✅	✅
Find USI	✅	❌	✅	✅	✅
Locate/Existing USI search	✅	✅	✅	✅	✅
View VET transcript	✅	❌	✅	❌	❌
View details	✅	❌	✅	✅	✅
Update details	✅	❌	❌	✅	✅
View organisational reports	✅	✅	✅	✅	✅

How to connect

There are a few simple steps to take before you can connect to the USI Registry System.

Make sure your organisation is registered with Training.gov.au (TGA) or Tertiary Education Quality Standards Agency (TEQSA) before your proceed.
Set up your myID.
Organisation's Principal Authority claims ABN in Relationship Authorisation Manager (RAM). Find out more on getting started with RAM.
Decide how you will connect to the USI Registry System:
1. via the Organisation Portal only
  OR
2. using a Student Management System (SMS) developed in-house or by a 3^rd party software developer. (Select a direct connection using Web Services in the System Access Request to allow your software to interact with the USI Registry System.)
Complete a System Access Request.
You will be advised of the outcome by email.

In addition to the 6 steps above for VET or Higher Education providers, VAB or VRB organisations must provide in the System Access Request:

Confirmation that they meet the definition of a VRB/VAB.
A detailed business case explaining why they require access to the USI Registry System.

VAB and VRB organisations will only be granted access to the USI Registry System for a maximum of 12 months. To renew access, VAB and VRB organisations need to complete a new System Access Request form every year.

myID and RAM support

You can contact the RAM support line on 1300 287 539 (select option 3, then option 1 for RAM enquiries).

Request system access

Who needs to apply?

Entities listed under Section 14 of the Student Identifiers Act 2014 must submit a System Access Request to:

set up initial access to the USI Organisation Portal
enable Web Services for SMS integration.

Apply for system access

Complete this form to request system access to the USI Registry System.

Related information

USI Compatible SMS register

Access a list of compatible and integrated software products.

Student Management System (SMS) integration

Understand how to integrate Student Management Systems (SMS) with the USI Registry System.

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