Provider privacy obligations
The below entities may apply for a Unique Student Identifier (USI) on behalf of a student under sub-section 9(2) of the Student Identifiers Act 2014:
- Registered Training Organisations (RTO)
- Vocational education and training (VET) admission bodies
- Registered Higher Education Providers
- Tertiary Admission Centres.
If your organisation is eligible, you are required to give the student a privacy notice explaining how their personal information will be used.
Privacy notices for your students
To help you meet requirements, we’ve developed the below privacy text.
Use the following suggested text in your enrolment forms to:
- seek authorisation to apply for a USI on behalf of a student
- advise students of their privacy rights and requirements.
RTO enrolment - suggested privacy text
From 1 January 2015, we [insert RTO name] can be prevented from issuing you with a nationally recognised VET qualification or statement of attainment when you complete your course if you do not have a Unique Student Identifier (USI). Create your USI now at www.usi.gov.au/create-your-USI/.
If you would like us [insert RTO name] to create a USI on your behalf you must authorise us to do so and declare that you have read the relevant privacy information.
I [NAME] …………………………………………………………………………………………..authorise
[insert RTO name]…………………………………………………………………………………. to apply pursuant to sub-section 9(2) of the Student Identifiers Act 2014, for a USI on my behalf. I have read and I consent to the collection, use and disclosure of my personal information as outlined by the Student Identifiers Registrar.
[SIGNATURE] [DATE]
Higher education enrolment - suggested privacy text
All higher education students will need to have a Unique Student Identifier (USI) if they expect to receive their award. This includes all students who started before 2021, as well as all international onshore students. Create your USI now at www.usi.gov.au/create-your-USI/.
If you would like us [Higher Education Provider or Tertiary Admission Centre] to create a USI on your behalf you must authorise us to do so and declare that you have read the relevant privacy information.
I [NAME] …………………………………………………………………………………………..authorise
[insert HEP or TAC name]…………………………………………………………………………………. to apply pursuant to sub-section 9(2) of the Student Identifiers Act 2014, for a USI on my behalf. I have read and I consent to the collection, use and disclosure of my personal information as outlined by the Student Identifiers Registrar.
[SIGNATURE] [DATE]